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Tool for managing Groups... or at least add a "Last access date"

Status: Under Consideration
by Employee on ‎11-03-2009 08:51 AM

This idea comes from Brian Jonas' post in another forum: 


Group Last Accessed Date
Many customers have upwards of 5,00 to 10,000 account/contact/opportunity groups. I just did a count and found that we (The Seattle Times Co) have 2,200 groups, with 1,470 of them being account groups. Group creation gets out of control due to users creating lists but seldom taking the time to delete old groups. The administrators can purge some lists but for most groups we dont know what can be safely deleted other than unshared lists created by retired users, and the ones the Administrators created.

In our implementation (v7.0.1), one serious impact of having so many groups is demonstrated whenever I log into the client as the Administrator. Since that login sees all the groups, it can take up to 5 minutes to open up to the list viewI cant imagine how long it takes other customers their groups!

In the CAB meeting I suggested that a field be added to the Architect that is a time stamp of the last date the group was accessed. That would really help us purge out the dead groups! There was a lot of vocal support to that suggestionI hope it is possible for Sage  to create.


Great idea Brian!

by Bronze Elite Contributor
on ‎11-03-2009 04:41 PM
That's an interesting idea.
by Gold Super Contributor
on ‎12-30-2009 08:33 AM
What would really help is to add the same (group) level filtering to the Windows/LAN product that the web has. This would significantly cut down on the number of groups in a system
on ‎04-12-2010 12:59 PM
Status changed to: Under Consideration
by Copper Contributor
on ‎07-31-2014 07:26 AM

This is a great idea and would make an admin's life so much easier!


I've also expanded on this idea a bit and suggested it would be great to be able to colourise and catagorise group tabs.


Groups are one of the most powerful functions in SalesLogix but they could certainly be a lot better!

by Copper Contributor
on ‎10-14-2014 09:22 AM

This was set to "under consideration" back in 2010. It's 2014, is it safe to say this was rejected?

by Silver Super Contributor
on ‎10-14-2014 09:26 AM

You don't need to wait, there is already a function of the main view that can detect which group is being used. We write s row to an audit table and, then, it's a simple matter to detect frequent/stale groups. Email me if you need more info. Might even have a bundle hanging around. 

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